How PowerApps and Power BI Together Works As The Best Power Platform

How PowerApps and Power BI Together Works As The Best Power Platform

PowerApps is a low-code application development software built to create custom mobile and web apps. Do you regularly use Power BI? Do you have prior experience with PowerApps? Do you intend to integrate Power BI and PowerApps? If so, this is the post for you. Power BI and PowerApps are essential components of the Microsoft Power Platform. You can take advantage of numerous business opportunities if you use the tools provided by Power Platform.

Every business owner fantasizes about developing a customized business app to connect all critical data in a single location. That is possible with the integration of Power BI and PowerApps. You can also use a single app to promote BI sharing across the organization or build an application where your customers can see real-time data information.

With the integration of PowerApps and Power BI, you get a bigger picture and more critical insights into the business while making the most of your data. In this post, you will learn more about Power BI Integration and PowerApps Integration and how they can benefit your business.


As a set of tools, Power BI is focused on transforming any unrelated information sources into coherent, interactive and visually appealing insights. You will clearly see what happens at every business level once you use the brilliant collection of software services, extensions, and applications. This platform comprises three parts: Desktop, Mobile apps, and Power BI service (SaaS BI). When you include a Power Automate visual in a Power BI report, end users can run an automated flow by clicking a button in the report.

PowerApps Overview

Microsoft PowerApps is an enhanced application development environment that allows you to create robust and customized applications. It includes a great collection of services, applications, data platforms, and connectors for speeding up the app development process. So, even if you are not a developer, you have the opportunity to create automation and apps to increase the productivity of your team.

Using PowerApps, you can leverage the toolset to create custom business apps. These applications can be integrated with on-premise or online data sources.

How to Integrate Power BI with PowerApps

Integrating Power BI with PowerApps

Power BI and PowerApps work in tandem regardless of who hosts them. When these two platforms are combined, you can create business applications that provide powerful visualization and analysis. The apps you built with Power BI and PowerApps integration allow you to act immediately from anywhere and anytime. We can integrate Power BI and PowerApps. We can also embed a PowerApp into our Power BI dashboards to write comments back to our dataset. We can embed a Power BI tile into our PowerApps. Further ahead in this article, we’ll look at steps to seamlessly integrate Power BI with PowerApps.

Why Integrate Power BI with PowerApps

Power BI and PowerApps integration adds uniqueness to a company’s market. You can efficiently meet all of your business requirements if you can create multi-faceted business applications. You can also influence your company’s future.

Integrating the two platforms allows you to transform your ERP inventory management and ordering process. You can use real-time data to make sure of more accurate and timely inventory management and ordering.

Steps to Integrate Power BI with PowerApps seamlessly

Now, let us see how to integrate Power with PowerApps seamlessly.

Step 1 – Create a Data Set

First, you must create a data set specifically for the Power BI report. You can use SQL Server as a source and Adventureworks as a data source.

Step 2 – Create an InvoiceData Table

The following step is to create an InvoiceData table. Then, for reporting purposes, insert the data into the table.

Step 3 – Create a Power BI Report


You must create a Power BI report after you have created the InvoiceData table. Open your Power BI desktop to begin. Then, use the “Get Data” option to create a link between the InvoiceData table. Choose DirectQuery or Import as the data connectivity depending on the data refresh requirement.

Step 4 – Publish the Power BI Report

Ensure that there is some space left on the canvas for the PowerApps visual control later. The Power BI report should then be published to the Power BI service.

Step 5 – Calculate the Due Over Delays

Create a calculated column with DAX to assist you in calculating the Due over days.

Use this formula: Due Over (Days) = DATEIFF (DueDate,Today(),DAY).

Step 6 – Switch to Report Edit Mode

After successfully publishing the Power BI report at the Power BI service, you can enter report editing mode. The PowerApps visual report must then be inserted into the Power BI report. Following that, you will see instructions to help you get started.

Step 7 – Choose the Fields

Select which fields you want to include in the application. After you’ve added the first field, the PowerApps visual will prompt you to choose “Create new” or “Choose app.” If you have not created an app through the Power BI service yet, select “Create new.”

Step 8 – Design the Application

After you click the “Create new” button, you will head to the PowerApps studio. The application can then be designed from there. PowerBIIntegration is a function that allows PowerApps to connect to and refresh data.

The next step is to tweak and redesign the default gallery layout. You can, for example, make two screens. The first screen may display customer and order information, while the second may allow you to send emails to the chosen customers.

Integrating Power BI with PowerApps

Step 10 – Create the Item Controls

After adjusting and designing the layout, you must create the item controls. Then, make sure to update the data points for gallery items. For your existing record in the Gallery form, you can use “ThisItem.ColumnName.”

Step 11 – Add a Screen for Email

You must now add the second email screen. You must click on the new screen on the Home tab. The next step is to select blank. The email body includes an HTMLText, text controls, and label control. Don’t forget to design the second screen as well.

Also, make sure your text property is set to “gallery1.selected.columnname.” You can then quickly populate the values on the second screen based on the first screen selection.

Step 12 – Add an Email Icon

Next, place an email icon wherever you want, such as in the top right corner. It will be used to send an email. Then, select the “OnSelect” property.

Step 13 – Name the Application

The final step is to give your app a name and then save it. After that, you must return to the Power BI report. The PowerApps visual inside the Power BI report displays a newly created app. After that, save the Power BI report.

About Licensing

Power Pages licensing is based on user type, with two capacities available: the authenticated users per website per month and the anonymous users per website per month.

Integrating Power BI with PowerApps Office

The Authenticated Users

  • The subscription license for authenticated user capacity can be bought for the anticipated number of unique, authenticated users.
  • Non-employees (external) or Employees (internal) accessing a website during a month, for example.
  • Customers can pay-as-you-go using the authenticated user pay-as-you-go meter based on the number of authenticated users who can access a website in a month.

Meter Definition: Power Pages pay-as-you-go meter for authenticated users – The number of unique authenticated users on a website per month.

The Anonymous Users

  • The anonymous user monthly subscription license can be bought for the number of unique, anonymous users who will access a website in a month.
  • Customers can pay-as-you-go using the anonymous user pay-as-you-go meter based on the number of anonymous users who can access a website in a month.

Meter Definition: Power Pages Anonymous pay-as-you-go per user/website meter – A count of the number of unique anonymous users per website per month.

Frequently Asked Questions: PowerApps

1. Is PowerApps a software?

PowerApps is a low-code application development software built to create custom mobile and web apps. This service is a game-changer as it allows you to design apps with a user-friendly interface.

2. What are PowerApps examples?

  • Holiday Management App
  • Expense Approval App
  • Field Service App

3. What is a PowerApp in SharePoint?

Power Apps is a service that allows you to create business apps that run in a browser, on a phone or tablet, and require no coding experience. After you’ve created or customized an app with the service, you can use the Power Apps web part to add it to your SharePoint page.


You can connect multiple data sources, import, model, transform, and visualize them using Power BI. You cannot, however, write back to those data sources. This is where PowerApps entered the picture. As you combine PowerApps and Power BI, you have the chance to build helpful and reliable analytic solutions. You can also enhance the analytic visualization. You can take action right away based on your Power BI report. As a result, you should never underestimate the benefits of integrating these powerful platforms. After completing the integration, you will be ready for simplified operations that will meet your business requirements in no time.

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